Before the days of virtual data rooms when companies were sold or raised capital, the entity buying the company would require financial and historical business documents from the seller. The information was stored in a safe place where stakeholders could examine the documentation. Nowadays, these information rooms have been replaced with virtual data rooms that make it much easier to share and review documents.
When you’re preparing to launch a data room, you should think about what you would like to include and who you will share access. Depending on the stage of your business, certain files could be more important than others. Investors may be more interested in detailed projections of revenue and costs in the event that your company has a proven history of success.
After you’ve decided what to include in the document put it in order and upload it. Create a folder system that is appropriate for your company and use consistent names to make it easy to find documents. You can also add metadata to give the files more context. Separate related files into subfolders so that users can find the information they are looking for.
If you’re using the Pro version it is possible to assign access to users after you’ve uploaded all the files. You can choose the documents you wish to grant access to and then select the appropriate groups. Then, click «Add another group(s),» if you’re required to add new groups.