Document distribution software gives businesses various tools that make it easier for employees to request, gather and organize documents, manage them, and share them securely in either electronic or paper format. It also automates numerous tasks and reduces the time spent sending or re-sending files, saving valuable business hours.

It’s important to understand the needs of your document management before choosing a solution. Some of the most frequently used features are:

Automate your digitization tasks by using scanning images and OCR software, which reads the text and convert it into searchable metadata. You can then search for and find documents.

An intuitive interface makes it easy to organize and find documents with built-in tracking and taggers for files, as well as a customizable dashboard that provides important metrics like document counts and workflow statuses. It provides powerful integrations, including information on programming for applications, also known as APIs, and point and click integrations with more than 500 applications.

Assuring that team members have access the most recent versions of documents through the ability to control version and backup of documents. This feature guards important data against accidental deletion or overwritten. It also allows users to go back to previous edits.

Allow customers to access and view documents using a secure client portal. It is faster and more efficient to send https://dataroomslab.com/is-legal-document-distribution-software-cost-effective/ files in email attachments. Some document management software applications include client portal features like eSignatures, as well as core workflow integrations that improve collaboration between your company and clients.