It’s important that you know the rules and procedures for board meetings, regardless of whether you’re on your management team or chair of your board. These rules can ensure that meetings run smooth and that important information is discussed and recorded.

Minutes of Meetings

Minutes are an essential part of any board meeting. They provide a official document of the discussions, votes and resolutions made by the board. They also allow the board to review its decisions at any point and can be required by law or investors, as well as other stakeholders.

Setting the Agenda

To ensure a successful meeting, the most important thing you can do is to distribute an agenda along with any other relevant documents well ahead of time to all participants. This gives attendees an opportunity to get familiar with the material and prepare questions and remarks. It will also prevent the https://boardmeetingapps.blog/board-meeting-agenda-items-and-protocols/ meeting from becoming a slog by ensuring you have covered everything on the agenda and end on time.

Start with the key issues

The first step in your board meeting is giving a brief overview of the company and then discuss future strategies and policies. This will get your board motivated and engaged, and ensure that the most important discussions are discussed first. Be aware that any topics not included on the agenda will be discussed during the meeting if the chairman grants permission and a majority of Directors are present.